Roles & Permissions
This part of the documentation goes though the ways to assign usage and access rights to users on the TIVITY platform.
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This part of the documentation goes though the ways to assign usage and access rights to users on the TIVITY platform.
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There are two main ways of assigning access and usage rights to platform users; the Team App and the Rights Designer.
The Team App allows you to define user groups, for example for projects or departments, while the Rights Designer allows to granularly specify the access rights of single users on specific data fields on a per-application basis.
This documentation will go through setting up application roles for the Team App and setting rights and permission using the Rights Designer.
As introduced, the Team App allows TIVITY platform administrators to define groups for members of projects or organizational departments. Each group can be given access to a specific set of projects and data.
This allows members of each group to have access only to the projects relevant to them, and prevent others from accessing data they should not.
In the Users section, all active users are listed alphabetically along with the groups they belong to. To see the details of a user or edit it, you can click on it.
A user's detail view contains relevant information about such as his contact information and group memberships.
To invite a new user to the team, click on the green Invite User button on top of the Teams App.
On the next window you can enter the emails of the users you want to invite to the team and assign them to groups in advance.
To view all pending invitations, click on Invitations in the Teams App.
If you want to delete Resend or Delete an invitation, click on the invitation to access the invitations's details. Next open the Actions menu by clicking on the 3 dots the top to access those functionalities.
The Groups section gives an overview of all created organisational groups within your TIVITY Workspace. It allows you to get a quick overview of which administrator own each group and is responsible for it.
To create a new group, click on Add new group on top of the Groups window.
Under General, each group must be given a name, an owner and optionally a description.
Next, you can set the application roles using the from the drop-down menu under Group Rights. Setting the drop-down to Read will connect all users of the group to the default Viewer application role for all applications, which has read-only permission . By setting it to Write on the other hand will connect users in the group to the default Editor application role which has both read and write permissions.
To allocate application roles a per-application basis, you can select Custom and individually select for each application which role you want to assign to the group.
For example, the Demo Group in the figure above has Editor and Viewer application roles for the Projects application, but not to the Documents and Ledger applications
Next to add members to the new group, under Members click on the Add new member field and select the users from the drop down menu.
The steps to modify an existing are similar to creating a new group, firstly, click on the group you want to modify to access the group's details.
Depending on if you want to modify the application roles or add a new user , refer to orsections above and follow the instructions.
